Company: DeepOpen AI LTD
Address: 128, City Road, London, EC1V 2NX, UNITED KINGDOM
E-mail: info@deepopenai.co
Dear Candidate,
Thank you for your interest in career opportunities at DeepOpen AI LTD (“DeepOpenAI”). In accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, this notice explains how we collect, process, store and protect your personal data during the recruitment and selection process.
1. How do we collect your personal data?
We collect personal data from you through:
- Applications submitted via our website (deepopenai.co) or third-party platforms such as LinkedIn or Indeed.
- E-mail correspondence, electronic forms, or CV submissions.
- Online or in-person interviews (e.g. via Google Meet, Zoom).
- Background checks, reference checks (with your consent), and information shared by public authorities when legally required.
2. Which personal data do we collect?
We may process the following categories of data during the recruitment process:
- Identity Data: Name, surname, date of birth, nationality.
- Contact Data: Address, e-mail, telephone number.
- Professional Data: CV, cover letter, employment history, academic qualifications, certificates, skills, language proficiency, portfolios.
- Other Data: Notes from interviews, assessment results, references, and background checks (with your approval).
3. Why do we process your personal data?
Your personal data is processed for the following purposes:
- Assessing your suitability for the role applied for.
- Communicating with you regarding the recruitment process.
- Conducting interviews, evaluations, and reference checks.
- Meeting legal obligations, including the prevention of fraud and compliance with employment laws.
4. Do we share your data?
We do not sell your personal data. However, we may share it with:
- Our recruitment team and relevant managers within DeepOpenAI.
- Trusted third-party service providers (e.g. cloud storage, communication platforms).
- Regulatory authorities, courts, or other public institutions where legally required.
If you use platforms such as LinkedIn or Indeed, your data may be transferred outside the UK as those services are based internationally. We advise you to review the privacy policies of these platforms before applying.
5. International transfers of data
Since DeepOpenAI uses cloud-based infrastructure, your personal data may be stored or processed outside the United Kingdom. Where such transfers occur, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data.
6. How long do we keep your data?
We retain your personal data only as long as necessary for recruitment purposes. If you are not selected, your information will be securely deleted within 6 months, unless you consent for us to keep it for future opportunities.
7. Your rights under UK GDPR
As a data subject, you have the right to:
a) Request access to the personal data we hold about you.
b) Request correction of incomplete or inaccurate data.
c) Request deletion of your personal data, where applicable.
d) Object to or restrict the processing of your data.
e) Request data portability in a commonly used electronic format.
f) Withdraw your consent at any time, where processing is based on consent.
g) Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been misused.
8. How to exercise your rights
You can submit your request by contacting us at info@deepopenai.co or by post to our company address:
DeepOpen AI LTD
128, City Road, London, EC1V 2NX, UNITED KINGDOM
We will respond to your request within one month in accordance with the UK GDPR.